Data entry specialists play a crucial role in ensuring that all data is well-organized and easily accessible for stakeholders to use. Accurate and efficient data entry is essential for businesses and organizations to effectively manage their data and make informed decisions based on it. If you outsource data entry specialists, you’ll be investing wisely on accurate and efficient data management. By outsourcing these tasks, you can save time and money while focusing on core activities. Additionally, you’ll benefit from cost savings of up to 40 percent, increased profitability by 4 percent, and zero overhead costs.

The majority of data entry tasks can be accomplished digitally, making them suitable for offshore operations. If your company is prepared for offshore outsourcing, outsourcing data entry specialists can be a beneficial option.

Table of Contents

Benefits of Outsourcing Data Entry Specialists
Necessary Qualifications, Skills, and Experience of Successful Data Entry Specialists
Popular Tools used by Data Entry Specialists
Tips on how to Outsource Data Entry Specialists
Success Stories from Outsourcing Data Entry Specialists from the Philippines

Benefits of Outsourcing Data Entry Specialists

Some of the benefits of outsourcing data entry specialists are as follows:

Access to the right technologies

When you outsource your data entry tasks to a service provider, you don’t have to worry about investing in expensive hardware, software, or other devices needed to handle the work. This is because the service provider has access to the latest and most advanced technologies that ensure accuracy and a fast turnaround time for your projects.

Time-saving

By outsourcing your data entry tasks, you and your team can focus on more pressing matters, such as growing your business, building customer relationships, and enhancing your products or services. This not only saves you time, but also allows you to be more productive and efficient.

Cost-saving

When you outsource your data entry services, you can avoid the costs of hiring additional in-house workers, such as salaries, benefits, and training expenses. Additionally, you can save on the costs of purchasing equipment and maintaining it over time.

Systematic data organization

Hiring experienced data entry specialists ensures that your data will be well-organized, accurately labeled, and easily retrievable. This systematic approach to data entry prevents any guesswork or confusion when trying to locate important information, which can ultimately save you time and resources.

Improved security

Reputable data entry service providers take the necessary measures to ensure that your data is safe and secure. This includes maintaining compliance with leading security and data standards, implementing best practices to protect confidentiality and security, and using secure file exchange methods such as VPN and FTP. This can give you peace of mind knowing that your sensitive information is being handled with the utmost care and protection.

Necessary Qualifications, Skills, and Experience of Successful Data Entry Specialists

Finding the right data entry specialist for your company can be a challenging task, especially if you are not familiar with the necessary expertise. As such we have compiled a list of necessary qualifications, skills, and experience for a successful data entry specialist:

Qualifications

High school diploma or equivalent.

Certification in data entry or related field.

Skills

 Fast and accurate typing speed.

Proficiency in using computers and software programs, including Microsoft Excel and Google Sheets.

Attention to detail and high level of accuracy.

Excellent time management and organizational skills.

Good communication skills to collaborate with team members and clients.

Experience

Prior experience in data entry or related field.

Familiarity with various types of data entry tasks, such as manual entry and automated data capture.

Experience with handling confidential information and maintaining data security.

Ability to work under pressure and meet tight deadlines.

Popular Tools used by Data Entry Specialists

Modern data entry tools have transformed the process of collecting and organizing vast amounts of data. These technologies are capable of capturing and inputting various types of information into databases for downstream processing. By using these tools, individuals and companies can save time and money, improve accuracy, and reduce dependence on task work, allowing employees and entrepreneurs to focus on productivity and profits.

Some of the most used tools for data entry are as follows:

Ntask

Ntask is a cloud-based project management tool that also offers a built-in data entry module. This tool allows you to easily create forms and surveys to collect data from your clients, employees, or customers. You can customize the forms as per your requirement and track the progress of the data entry process. The tool also comes with features like task management, time tracking, team collaboration, and file sharing.

Zoho Forms

Zoho Forms is a versatile online form builder that lets you create custom forms, collect data, and automate workflows. You can build any type of form you need, from simple contact forms to complex multi-page forms. The tool offers a drag-and-drop interface, allowing you to easily add fields, sections, and pages to your forms. Zoho Forms also comes with advanced features like conditional logic, payment integration, and report generation.

Tabidoo

Tabidoo is a cloud-based platform that allows you to create custom web applications and databases without coding. With Tabidoo, you can easily build a data entry app to suit your business needs. The platform provides a drag-and-drop interface, allowing you to design your own forms and data fields. You can also customize the look and feel of your application with various themes and templates. Tabidoo offers features like data validation, automated workflows, and user management.

ABBYY FlexiCapture

ABBYY FlexiCapture is an intelligent data capture and document processing software that automates data entry and document processing tasks. It can recognize various types of data such as hand-printed and cursive text, barcodes, and checkboxes, and can export data to various formats including databases and Excel spreadsheets.

Textract

 Textract is an Amazon Web Services (AWS) service that uses machine learning to automatically extract data from scanned documents, PDFs, and images. It can identify and extract data such as names, addresses, and phone numbers, making it a valuable tool for businesses that need to process large amounts of unstructured data.

Tips on how to Outsource Data Entry Specialists

If you are looking to outsource data entry specialists from the Philippines, here are some tips on how to go about it:

1. Choose the Right Provider

 The first step in outsourcing a data entry specialist from the Philippines is to choose the right provider. Look for a provider with a proven track record of success and expertise in your industry. Consider factors such as cost, quality of work, and turnaround time when selecting a provider.

2. Define Your Requirements

Before outsourcing, it’s important to define your data entry requirements clearly. This includes the type of data entry work you need, the expected turnaround time, and the level of accuracy required. Clearly defining your requirements will help ensure that you and your provider are on the same page and that your expectations are met.

3. Provide Clear Instructions

Once you’ve chosen a provider and defined your requirements, it’s important to provide clear instructions to your data entry specialist. This includes instructions on how to access your systems and data, as well as clear guidelines on how you want the data entered and organized.

4. Establish Communication Channels

Communication is key to successful outsourcing. Establish clear communication channels with your data entry specialist, such as email, chat, or video conferencing. Regular communication will help you stay informed about the progress of your project and ensure that any issues are addressed in a timely manner.

5. Monitor Progress and Quality

Finally, it’s important to monitor the progress and quality of your data entry project. Set up regular check-ins with your provider to ensure that deadlines are met, and the quality of work is up to your standards.

Success Stories from Outsourcing Data Entry Specialists from the Philippines

Outsourcing data entry specialists from the Philippines has seen a lot of success stories throughout the years. Here are some success stories of clients that have used data entry specialists to help them run their business operations smoothly.

Walmart

One of the world’s largest retailers, Walmart, outsourced its data entry operations to a third-party vendor to help manage and streamline its massive inventory system. By outsourcing, Walmart was able to reduce its operational costs and improve the accuracy and efficiency of its data management processes.

FedEx

FedEx outsourced its data entry and management tasks to a third-party vendor, enabling the company to focus on its core business of delivering packages. The outsourcing partnership resulted in significant cost savings and improved data accuracy and efficiency.

Xerox

Xerox, a global leader in document technology and services, outsourced its data entry and management processes to a team of specialists in the Philippines. The partnership resulted in significant cost savings for Xerox, as well as improved accuracy and efficiency in its data management operations. By outsourcing to the Philippines, Xerox was able to take advantage of the country’s highly skilled workforce and favorable business environment.

H&M

H&M, the Swedish fashion retailer, outsourced its product data entry and management processes to a team of specialists in the Philippines. This outsourcing partnership allowed H&M to manage its massive product catalog more efficiently, reducing errors and streamlining the data management process. By outsourcing to the Philippines, H&M was able to leverage the country’s talented workforce and favorable business environment, resulting in significant cost savings and improved operational efficiency.

Outsource Data Entry Specialists from the Philippines

Outsourcing a data entry specialist from the Philippines can be a great way to improve your business operations while reducing costs.  Skilled professionals with specialized knowledge and training in data entry will provide you with accurate and efficient services, while the flexibility and scalability of outsourcing can accommodate your changing business needs.

To learn more about outsourcing, you can read our 5 Benefits of Outsourcing Back-Office Support Services article. We invite you to follow us on social media and to visit our website to learn more about our services.

About Us: Sourcefit is a widely recognized US-managed business process outsourcing company based in Manila, Philippines. We proudly serve over 100 clients with a workforce of more than 1,300 employees. Our global centers can serve multiple markets, and our staff is highly proficient in English, Spanish, French, and Portuguese. Whether you need a few or many employees, we can help you achieve your business goals and build high-quality offshore teams.

Latest Awards

Sourcefit’s commitment to excellence has been recognized through numerous industry awards and certifications.

We recently received the Fortress Cyber Security Award from the Business Intelligence Group. Sourcefit was also honored with the prestigious recognition of Best Outsourcing Solutions Provider in the Philippines during the 2023 Business Excellence Awards.

Other awards include: FT ranking of 500 high-growth Asia-Pacific, The Marketing Excellence Awards, Inquirer Growth Champion,  HR Asia Awards, among others.

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